ISO Information and documentation — Records management is an international standard documentation – Records management – Part 1: Concepts and principles; ISO/TR – Information and documentation – Records. ISO TR Information and Documentation – Records Management – Part 2: Guidelines. ISO. Second edition. Reference number Permission can be requested from either ISO at the address below or ISO’s member body in the.
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Indeed in this journal inmy Recordkeeping Roundtable colleagues and I made the case that our professional methods are not coping with the scale and complexity of contemporary recordkeeping challenges and that we are in danger of losing sight of what distinguishes our work from that of other kindred professionals [ii].
What we need is to make more open minded approaches to the people we need to work with technologists in particular to build innovative solutions to recordkeeping problems, and to offer value to our employers and communities through our work of understanding changing recordkeeping needs.
ISO/TR – Information and documentation — Records management — Part 2: Guidelines
People and things are connected to the internet and to each other all the time. In other countries, our use of the term appraisal requires additional explanation and jso of the benefits of the kind of work we describe. This was one of the most contentious matters under discussion in the Working Group. Since its release ispI have observed that reaction to the Standard has been an interesting mix of curiosity, positivity and, occasionally, confusion.
Crunch Time: The revised ISO and the future of recordkeeping – Cassie Findlay
Thank you for this! In this world, the analytical skills of understanding context and deciding how we want to create records izo the first place, or how we make decisions about their management at critical points such as systems migrations, are vital. A new ISO Working Group has been formed to describe how to go about appraisal work for managing records, to further promote this new understanding for the international audience.
It had been twelve years since the issue of the first edition. The Editorial Group was, inalso cognizant of the need to develop something that would last.
The Standard does not specify an audience.
It had been formally adopted by over 50 nations and translated into 15 languages. Principles [v] At the time of writing, the work in the ISO Committee TC46 SC11 on systems design and implementation is taking the form of a revision to the three ISO Information and documentation — Principles and functional requirements for records in electronic office lso Standards Share this: We decided that rather than additionally specifying a systems design and implementation methodology in the new version, we would leave this to local or industry preferences, and would look at opportunities for other products in the ISO suite of records products to offer extra advice [v].
Ubiquitous computing power and nearly unlimited storage capacity are available to everyone. This was a sobering thought, given the exponential rate of technological innovation that we are currently experiencing.
It describes the iao work that supports the creation and management of records to meet compliance, business and societal requirements, and explains how to deal effectively and accountably with changes to these, over time. As I stress in presentations that I have delivered on the new Standard, the unfamiliarity of some of the ideas we present, and concerns about leaving behind some of our old methods can be challenging. We saw that information and records were no longer necessarily constrained by organizational, geographic or physical limits — that new models for business were extending responsibilities for records beyond traditional organizational and jurisdictional boundaries.
What form will the recordkeeping professional of the future take? Hi Cassie, great article! Metadata for records and its 155489-2 is stressed, and approaches to its design and management in line with existing advice in ISO [iv] are embedded throughout the document, in support of all aspects of making and managing records. Participatory cultures, trust technologies and decentralisation: In my own career, ISO and its Australian parent, AShad provided the foundation for almost everything I did as a recordkeeping adviser, trainer and policy maker.
Several of us in the Editorial Group also argued strongly for a records continuum-inspired standard, in which the keeping of records is a continuous activity for a variety of reasons and with a variety of users than should be considered outside of constraints of time, place and custody.
Without embracing innovation and focusing on the special contributions that we make to accountable, efficient business, now and in the long term, we will simply slide into irrelevance.
We attempted, into commence our review by considering questions such as these.
We observed that when the work we do is powered by data and recorded in detail, granular and readily updatable access rules need to be executed in sophisticated ways. Skip to content Cassie Findlay. is
Where does recordkeeping fit into this picture? To remember that such data and metadata might be presented 14589-2 any number of forms, and in different types of groupings or aggregations. Recordkeeping professionals have a unique and incredibly valuable set of understandings, but our message has often become lost amidst overly prescriptive or unhelpful, checklist-obsessed attempts to present them.
Email required Address never made public. You are commenting using your Twitter account. In some countries, the transition to digital business is still in early stages, and in these cases, reassurance must be given that while the new Standard is digital in mindset, it is still entirely applicable in paper based 15489–2 hybrid environments.
Notify me of new comments via email. Rather, our preference was to develop a normative statement of what the work of keeping records isand leave tests of quality or compliance to local or industry standards-setting bodies.
We understood that our expertise is essential in a connected 155489-2 information abundant world, with appraisal and access at the heart of our contribution.
This was, we felt, the most appropriate approach for work which we 1548-2 is highly contingent, and also to ensure that opportunities for taking innovative approaches were not constrained. Bearing such observations in mind, we agreed that in developing the Standard, we needed to build a forward —looking document, being careful not to fall into the many traps of paper-based thinking.
ISO 15489. Records management standard updated
Machine learning, artificial intelligence are utilising massive volumes of data to train themselves to take over work and decision making formerly executed by people and organisations. 15489–2 was the 15498-2 standard in a suite of products on recordkeeping that had grown up in its wake since the issue of ISO As we know in Australia, done regularly, the data that this type of appraisal gathers is essential to a properly functioning program for making and managing records — in any environment.
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By Thomas Wolf, http: In the revised ISO